Privacy Policy

Your privacy is important to us. This policy explains how we collect, use, and protect your personal information in compliance with GDPR and other privacy regulations.

Last updated: December 3, 2025

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1. Introduction

NexusOne Learning Management System ("we," "our," or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our educational platform.

We comply with the General Data Protection Regulation (GDPR), Children's Online Privacy Protection Act (COPPA), Family Educational Rights and Privacy Act (FERPA), and other applicable privacy laws.

2. Information We Collect

2.1 Personal Information

  • Students: Name, email, date of birth, grade level, student ID, academic records
  • Teachers: Name, email, phone number, subject specialization, employment details
  • Parents/Guardians: Name, email, phone number, relationship to student
  • Administrators: Name, email, phone number, role, administrative permissions

2.2 Educational Data

  • Assignment submissions and grades
  • Quiz and test results
  • Attendance records
  • Learning progress and analytics
  • Course enrollment and completion data

2.3 Technical Information

  • IP address and device information
  • Browser type and version
  • Usage patterns and platform interactions
  • Log files and system diagnostics

3. How We Use Your Information

Educational Purposes (Legal Basis: Legitimate Interest)

  • Provide educational services and course content
  • Track academic progress and performance
  • Generate reports for teachers and parents
  • Facilitate communication between stakeholders

Platform Operations (Legal Basis: Contract)

  • User authentication and account management
  • System security and fraud prevention
  • Technical support and troubleshooting
  • Platform improvements and updates

Communication (Legal Basis: Consent)

  • Send important notifications and updates
  • Respond to inquiries and support requests
  • Share educational announcements
  • Emergency communications (with consent)

4. Information Sharing and Disclosure

We DO NOT sell your personal information

We never sell, rent, or trade personal information to third parties for marketing purposes.

We may share information in these limited circumstances:

  • Educational Partners: With explicit consent, we may share data with approved educational service providers
  • Legal Requirements: When required by law, court order, or government regulation
  • Safety Concerns: To protect the safety of students, staff, or the public
  • Service Providers: With trusted vendors who help operate our platform (under strict data protection agreements)

5. Your Privacy Rights (GDPR)

Right to Access

Request a copy of your personal data we hold

Right to Rectification

Correct inaccurate or incomplete information

Right to Erasure

Request deletion of your personal data

Right to Restrict Processing

Limit how we use your information

Right to Data Portability

Export your data in a machine-readable format

Right to Object

Object to certain types of data processing

Exercise Your Rights: Visit your Data Rights page or contact our Data Protection Officer at privacy@nexusone.edu

6. Data Security

Encryption

All data is encrypted in transit and at rest using industry-standard protocols

Access Control

Role-based access ensures only authorized personnel can access data

Regular Audits

We conduct regular security audits and vulnerability assessments

7. Cookies and Tracking

We use cookies and similar technologies to enhance your experience, remember your preferences, and analyze platform usage. You can control cookie settings through your browser or our Cookie Policy page.

Essential Cookies

Required for platform functionality

Analytics Cookies

Help us improve the platform (optional)

Preference Cookies

Remember your settings (optional)

8. Children's Privacy (Under 16)

We take special care to protect children's privacy. For users under 16 years old:

  • Parental Consent Required: We obtain verifiable parental consent before collecting personal information
  • Limited Data Collection: We only collect information necessary for educational purposes
  • No Marketing: We never use children's data for marketing or advertising
  • Parental Rights: Parents can review, modify, or delete their child's information at any time
  • Safe Environment: We maintain a safe, educational environment free from inappropriate content

Parents: Contact us at info@nexus-one.in to exercise your rights regarding your child's data.

9. Data Retention

Student Records

Retained for 7 years after graduation or withdrawal

Required for transcript requests and educational continuity

Staff Records

Retained for 5 years after employment ends

Required for reference and legal compliance

Automated Cleanup: Our system automatically anonymizes or deletes data when retention periods expire, while preserving necessary educational records in compliance with legal requirements.

10. International Data Transfers

Your data is primarily stored and processed within the European Union. If we need to transfer data outside the EU, we ensure adequate protection through:

  • European Commission adequacy decisions
  • Standard Contractual Clauses (SCCs)
  • Binding Corporate Rules (BCRs)
  • Your explicit consent for specific transfers

11. Policy Updates

We may update this Privacy Policy to reflect changes in our practices, technology, or legal requirements. We will notify you of significant changes through:

  • Email notifications to registered users
  • Prominent notices on our platform
  • Updated "Last Modified" date at the top of this policy

12. Contact Information

Data Protection Officer

Email: privacy@nexusone.edu

Phone: +1 (555) 123-4567

Address: 123 Education Street
Learning City, LC 12345

General Support

Email: info@nexus-one.in

Phone: +91 9777854384

Hours: Monday-Friday, 8 AM - 6 PM EST

Supervisory Authority

If you have concerns about our data practices, you can contact your local data protection authority. EU residents can find their authority at edpb.europa.eu.

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